Event Assistant - Internship

Tasks:

You will be supporting internal and external events.

Internal Events: management meetings, online meetings, workshops, trainings.

External Events: summit, exhibitions, trainings, networking events, press conferences, webinars, online and streamed events.

You will be following-up the entire process of each event with the Event Manager and have autonomous implementation of defined project parts:

• Contact with the external organisers
• Visual identity of the event
• Launch and follow-up of the invitations
• Build a network of reliable and competent suppliers (catering, communication material, print, furniture, delivery,…)
• Representation of EBRAINS during events (onsite or online)
• Collect statistics and success indicators, follow-up communication with potential new users

Extra tasks:

• Updating events calendar
• Support in general administrative and organisational activities
• Support of the Event Manager in administrative tasks and correspondence

Qualifications:

• Proficient in English (French is optional)
• Excellent command of MS Office Programmes
• Experience with Adobe Photoshop and InDesign preferred
• Responsible and independent work manner
• Experience in event organisation preferred
• Experience with the organization and hosting of virtual events or webinars (especially Zoom) preferred
• Flexible, good communicator and team player
• Available for travel (National and International)

Job offer details:

• Start date: 15.09.2022
• Deadline for application: 01.09.2021
• Activity rate: 100%
• Duration of contract: Internship – 6 months
• Location: Brussels
• Remote work is possible (conditions to be discussed)

Click here to apply