Job Offering: Project Manager

Responsibilities

• Planning and monitoring a consortium-wide engagement effort, and reporting the activities to the Project leadership and funders of all the EC projects in the portfolio of EBRAINS and in line with the project’s timelines (this applies to all the activities: of all the EC projects in the portfolio of EBRAINS and in line with the project’s timelines)
• Manage the activities, ensuring the implementation of the Work Plan, anticipating divergences andmaking recommendations to leadership for improvements
• Review and proof-read the deliverables and reports, ensuring that they follow specs and guidelines of all the projects
• Take the lead, plan, and manage coordination activities. Ensure that the various participants are informed and feel that their voices are heard in the planning of management and coordination activities.
• Organize and chair meetings with the teams, partners, and with other related stakeholders in the projects. Particularly with the European Commission Project Officers
• Participate in communication and dissemination activities. Represent EBRAINS in selected meetings, committees, and working groups
• Lead on, manage, and design the processes, and tools ecosystem supporting the Quality Control (QC), monitoring, and performance management framework in order to provide actionable insights for projects steering, increase information sharing across the projects, and decrease the administrative effort required for reporting and monitoring
• Manage directly the coordination, monitoring and reporting for Milestones, KPIs, Risks, Publications, Outputs, and other aspects as required
• Coordinate with finance to set project budgets, monitor spending, and flag variances early.
• Ensure timely delivery of project-related financial data for monthly, quarterly, and annual reports.
• Support creation of standardized templates for budgeting, forecasting, and reporting together with finance team
• Contribute to the improvement and implementation of the project's coordination workflows and procedures, best practices, and IT tools
• Regularly review and analyze projects monitoring and reporting data to detect trends and mitigate risks, escalating new issues and risks to leadership
• Prepare reports for governing bodies and other stakeholders on the performance of the project
• Manage the preparation and continuous improvement of visualization tools and dashboards

Profile

• Master’s degree in a field relevant to the position
• 4-8 years of experience in management of European projects, preferably for an academic institution or a non-profit organization and in the science fields
• Proven writing skills and track record of drafting content for different communications channels (e.g., website, social media, press releases)
• Excellent speaking and writing/editing skills in English
• Interest in science and technology topics
• Familiarity with academic research and/or the science and technology sector of advantage
• Good command of MS Office (Word, Excel, and PowerPoint), Adobe Suite (InDesign, Photoshop, Premier)
• Preferably knowledge of European platforms and research funding landscape
• Experience working under consultancy contracts with EU-funded projects is an advantage
• Strategic mindset with a hands-on approach, ability to work autonomously and deliver outputs within agreed timelines.
• Communicative, well-organized and pro-active
• Self-driven, with the ability to recognize and act upon opportunities to raise the profile of EBRAINS
• A can-do attitude, eagerness to grow and to learn, and will do so proactively by own initiative through the guidance of manager and team members