EBRAINS Student Conference FAQ

For Authors and Presenters

Information for Authors:

Details regarding abstract submission can be found on the submission page: https://easychair.org/cfp/EBRAINSC26.

Information for Poster Presenters:

Please ensure that you bring your poster to the conference already printed, as there will be no printing facilities available at the venue. Kindly ensure that your poster complies with the poster guidelines: https://drive.ebrains.eu/f/f9c62edd9b72424d8854/?dl=1. 

Registration and Programme

What is included in the registration fee?

Registration for on-site participation

• Admission to all scientific sessions
• Admission to all workshops
• Admission to Welcome Reception on Wednesday, 11 March 2026
• Conference material
• Coffee & lunch breaks during the conference

The fee does not include travel and accommodation.

What is the refund or cancellation policy?

Notice of cancellation must be submitted in writing via email to: education@ebrains.eu. 

Refund policy: 

Written cancellation received:

• Cancellation received before 11 February 2026: 100% refund
• Cancellation received on or after 11 February 2026: No refund

No refunds will be issued for unattended events, early termination of attendance, speaker cancellations, lack of space in conference rooms, or any other events beyond the organisers’ control. 

What happens if the conference is canceled?

If the conference is cancelled or postponed due to circumstances beyond the organisers’ control (force majeure), the conference organisers cannot be held liable for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.

How is the programme structured?

The conference will start on Wednesday 11 March 2026 at 1:00 PM CET and will end on Friday 13 March 2026 in the afternoon. The programme comprises keynote lectures, student sessions, poster sessions, workshops as well as social events.

Travel and Transport

How can I get to Nice?

Nice by plane

Nice Côte d'Azur Airport is the main international airport serving Nice, with direct flights from most major European cities. It is located about 7 kilometres southwest of the city centre. From the airport, you can reach the city by tram (Line 2), bus, taxi, or car rental.

Nice by train

Nice is well connected by the French national railway network (SNCF). The Nice Ville train station, located in the city centre, offers regional, national, and international train services. High-speed TGV trains connect Nice with Paris, Marseille, and other major cities in France, while regional TER trains provide access to neighbouring towns and the French Riviera.

Nice by coach

Several coach companies operate services to Nice from various cities in France and neighbouring countries. The main coach station is located near the city centre, making it convenient for travellers arriving by bus.

Nice by car

Nice is connected by the A8 motorway, known as "La Provençale", which links the city with major French destinations such as Marseille and Aix-en-Provence. The local road network provides convenient access to the surrounding French Riviera and the Italian border. Please be aware that environmental regulations apply in certain areas of Nice; vehicles may be required to display a Crit'Air emissions sticker to enter low-emission zones.

For information on potential parking and local travel, please visit: https://www.lignesdazur.com/en/autour-moi.

How do I get to the venue?

The Château de Valrose is situated in the northern part of Nice, in the historic Valrose–Cimiez area in one of the Université Côte d’Azur Campuses home to Sciences and Engineering. Find it here on the map. (https://maps.app.goo.gl/Pm5jxcys3cR3GgXn8)

The Valrose campus is reachable by public transport, notably the tramway, and is close to the Nice-Ville train station. Find an overview on how to reach the Campus below:

By tram

The nearest tram stop to Château de Valrose is Valrose Université on Tram Line 1. From there, it is a 5–10-minute walk to the venue.
You can take the tram from the Old Town to this stop.

By bus

Nearby bus stops with connections to Château de Valrose include:

Line 37 from Riquier to the bus stop Stade Valrose
Line 11 from Alsace-Lorraine to the stop Vallot

By bike

Bike rental services such as Lime and Pony are widely available across the city. The venue is approximately a 15 to 20-minute ride from the Old Town.

For more information, please consult Régie Ligne d'Azur (RLA), the public transport authority of the Nice Côte d'Azur Metropolitan Area: https://www.lignesdazur.com/en/autour-moi

Is there parking available at or near the venue?

There is no direct parking available at the venue. We recommend using public transport, bike or taxi to get to the venue. For more information on nearby parking and transport options, please visit Lignes d’Azur – Around Me.

Please note that the event will take place in a historic site with limited heating. We, therefore, recommend bringing a cardigan or light jacket for the sessions.

Accommodation

What accommodation options are available near the venue?

Nice offers a range of accommodation options, from budget hostels to luxury hotels. We suggest booking early to secure availability. Find a list of reasonably priced hotels below:

• Hôtel Ibis Nice Centre Gare
• Hôtel Ibis Centre Notre-Dame
• Hôtel Albert 1er
• Hôtel Le Royal
• Best Western Plus Nice Cosy Hotel 

Practical Information

Do I need a visa to attend the conference?

Depending on your nationality, you may require a visa to enter France. We recommend checking with your nearest French consulate or embassy, or using the official online visa assessment tool, well in advance of your travel. For detailed information and application procedures, please visit Welcome to France – Short-Stay Visa.

Will meals or refreshments be provided during the conference?

Yes. The following are included in your registration:

• Coffee breaks
• Lunch (only Thursday and Friday)
• Welcome Reception on Wednesday, 11 March 2026

Are there any networking or social events included?

Yes, we have planned several networking opportunities, including welcome receptions and informal gatherings. Details will be shared closer to the event.

What is the climate like in Nice?

March marks the beginning of spring in Nice. Please be aware of the following:

• Average daytime: 13–15ºC (55–59ºF)
• Nighttime: ~8ºC (46ºF)
• Occasional rain — pack a light raincoat or umbrella

Expect a mix of sunny intervals and cooler evenings.

Please note that the event will take place in a historic site with limited heating. We, therefore, recommend bringing a cardigan or light jacket for the sessions.

What is the electricity standard in Nice?

The standard voltage in France is 230 V and the standard frequency is 50 Hz. Power plugs and sockets are of type E, which have two round pins and a hole for the socket’s male grounding pin. Type C plugs (with two round pins) also fit into type E sockets.

Is there Wi-Fi available at the venue?

Yes, free Wi-Fi will be available for all attendees at the conference venue.

What languages will the conference be conducted in?

The conference will be conducted in English.

Are sessions being recorded or available online after the event?

Sessions will not be recorded.

Can I attend the conference online?

No, this is an on-site conference, online participation is not possible.

Is there accessibility support for attendees with disabilities?

The lecture hall of the venue is wheelchair accessible. Please contact us in advance for any specific accessibility requirements.

What should I bring or prepare before attending?

Please bring valid identification and your conference registration confirmation. If you registered for a student ticket, you will need to bring a valid student ID. If you have been accepted for a poster presentation, please bring your poster, as printing facilities will not be available at the venue. Comfortable clothing and chargers for your electronic devices are also recommended.

Contact for further questions:

If you have any questions about the event, please contact us at education@ebrains.eu.

*Please note that the information provided on this site has been obtained from several different sources and therefore the organisers cannot accept any responsibility for errors therein.